Board Meeting Tips – How to Keep the Discussions Focused and Stick to the Agenda

Board Meeting Tips – How to Keep the Discussions Focused and Stick to the Agenda

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Board meetings are an essential element of any successful business. Your board of directors will be able to make right decisions for your company with the proper planning and follow-up. The best method to increase the efficiency of your board is to keep the discussions focused and adhere to the agenda. This ensures that the meeting is smooth and that every important topic is discussed thoroughly.

Plan and distribute an agenda for the board meeting ahead of time. This will allow the board members to review the agenda prior to meeting and be prepared to share their experiences. This also ensures that board members are on the same page as far as what needs to be covered and when.

Start at the correct time. This can help everyone feel active, engaged and energized. It will also encourage regular attendance. It is tempting to spend too much time reading reports from committees. This can be wasted time since the committee chair should have read these reports before the meeting.

Keep the discussion on agenda items and establish time limits for each subject. This shows respect for the board members’ commitments to their time and ensures that all essential discussions are held during the meeting. Consent agendas allow the voting of non-controversial subjects on and allow more time at the board meeting to be devoted on strategic issues.

Keep the minutes as clear as possible. Use a template that is an outline of the agenda. Include things like the names of the people who are attending, headings for the topics to be discussed, and the draft resolution language that will be used for the decisions. Visual project management software can help you keep notes at the same speed as the discussion on the board, and organize them afterwards to make distribution easy.