The Benefits of a Board Room Portal
A boardroom portal is a secure online platform that allows directors and administrators to access company-related documents on any device. This solution provides a level of security not available in traditional email systems. Users are required to sign in using a unique profile and their own password. It also has an integrated user access control system. It also monitors the data centre staff and employs closed-circuit surveillance. All data is secured and it is able to support multi-factor authenticaiton. This is an essential feature for organizations that handle sensitive data, especially those working within the government sector.
A good portal for boards will help directors prepare for meetings, allowing them access to the most recent version of all reports as well as supporting documents in one location. This reduces the time spent searching through shared drives, emails attachments and filing cabinets. Directors can also quickly annotate documents prior to the meeting to ensure they are in order and any changes made to the board pack are reflected instantly. In contrast to PDFs these boards can be accessed on any device and are compatible with all web browsers.
The minutes can be developed and then distributed to the board to be approved by the board. This allows the board to concentrate on governance and less administrative tasks. It helps the board to follow regulations and internal governance policies. The items identified during the meeting are allocated and tracked to members and audits are recorded.
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