Best Practices for Remote Board Meetings

Best Practices for Remote Board Meetings

People are less attentive to remote board meetings than they would be in person. It’s easy to give in to the temptation to check email, grab snacks or answer the phone. You can conquer many of these issues by organising your meetings efficiently. The following best practices can ensure that your meetings are on time, secure and productive.

Use a reliable, online portal with a board-management program that includes an agenda-building tool and video integration. Additionally, it comes with useful tools such as document centers and task managers. These tools will allow you to hold your meetings without leaving the portal, and ensure that everyone is able to access them regardless of location the time zone, device or location. It’s a good idea also to assign a moderator for your meeting. They can supervise the systems and make sure the technology is operating properly.

Send reminders to attendees for the meeting at least 24 hours prior to the meeting. This will cut down on the number of no-shows, and also ensure that participants have all the information required to take part. Use an agenda template to outline the specific details of the call so that participants don’t lose their way throughout the discussion.

If a member cannot attend a remote board meeting they secure data recovery reviews must supply the board with a formal statement explaining their reason and describing any reasonable accommodations that they would like to request. The board will decide if the excuse is valid. The board must be fair and consistent throughout the process, which can be complex.