Choosing Document Storage and Distribution Software
Software for document storage and distribution enables organisations to keep and retrieve digital files like images, documents, graphics, and drawings. The software can also be utilized to convert older paper documents into digital versions using a scanner, or even the camera on a smartphone. They usually come with features such as scanning, OCR and indexing to help businesses stay organized and compliant with regulatory standards.
Effective document storage aids businesses reduce the number of filing cabinets that are physically located and storage spaces required and saves money on space rental and maintenance costs. It makes it easier to back up and retrieve files in the event of a data breach or natural catastrophe. It can save employees time selecting top online storage platforms searching for specific files, allowing them to focus on their jobs.
Find a document management software that prioritizes security. It should have features such as encryption, password protection and backup to safeguard your information in the event of a breach in your data or natural disaster. Find out if the software is able to transfer and organize files from multiple locations including shared drives, email attachments and other services such as Google Drive or Slack. It should also incorporate OCR and intelligent indexing for automatic document location, as well as the ability to monitor any changes.
The best document management software lets users manage and view their documents using a single interface on the web. They must be able to share files with other team clients and members, develop automated workflows, work in real time, view and print documents on mobile devices, and more. The ideal solution is to integrate with other productivity apps, such as Adobe, G Suite and Microsoft Office to offer the complete solution to business productivity.
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